MITECHSOFT WEBCUBE MODULE SUMMARY

MITECHSOFT WEBCUBE SYSTEM

Mitechsoft WebCube System is a web-based groupware application developed based on Open Source technology consists of a complete suite of modular, integrated industry-standard applications designed to provide effective communication and collaboration, efficient information management and smart document management. It is ideally suited for all organizations that are planning to enhance the performance of members in their organizations.

1. WebMail System

This multi-featured web-based e-mail system provides effective communication tool within the organizations. Number of users are unlimited and there is no user licensing fees that need to be paid in order to use the system. The module is integrated with the personal and global address book and is also enhanced by the ability to create global and personal mailing lists. It is also accompanied by the presence of filtering facility at the global and the individual level. There is also the ability to search for the required mails in all folders, to automatically forward all e-mails to other addresses, to setup predefined auto reply messages and to redirect the mails to other destinations.

All e-mails can be accessed by using the Internet browsers or email clients in the computers, mobile phones or PDAs.

The optional enterprise-based back-end solutions enable the system to cater for the e-mail requirements in a very large organizations. It is equipped with a flexible and scalable set-up and integration with anti-virus and anti-spam solutions.

Other available features:

i. Compose Mail

Auto suggest e-mail address according to personal contact and personal mailing group while typing in to, cc or bcc field.

Able to change message character set.

Able to request a Read Receipt option.

Able to upload multiple attachment files one time.

Automatically upload browsed attachment file(s) after user click “Send Message” button.

HTML forward and reply reference message will be composed as HTML format including available image(s) shown in message.

ii. E-mail Stationery

Available facility to create and edit stationery in plain text or in HTML format.

Able to choose created stationery to be used as message template in the compose page.

iii. Virtual folders

Users may have multiple virtual folders and may saved the search results in the specific virtual folders.

2. Contact (Address Book)

E-mail addresses of all users in the system are automatically available in the Public Address Book. Other addresses may be entered in the Personal Address Book whenever required.

Users of the system may also search for information of other users within other trusted networks (networks with different domains and sub-domains which are using the same system and database). Users may also enter e-mail addresses of their contacts directly from their e-mail module in this system.

3. Personal Calendar

This fully web-based calendaring system enables all of the users in the system to manage effectively their daily activities such as appointments, meetings, anniversaries, classes, trips and others. It enables them to manage and share all of their daily scheduling and calendaring needs with other members efficiently.

The users will be able to view all of their events in a daily, weekly, monthly, or yearly overview. They can get a quick look at the events of a single day in any calendar view.

Events created can be for the personal use or can be for the group. Automatic invitations for anybody via emails can be generated from the calendar module. The persons who are invited for the events will receive the invitations via email and their reply will be received by the event owner via e-mail.

Users may allow other users to view his Calendar events. However he/she may decide to allow these users to see the detail events or just to see that he/she is occupied on certain date in his calendar facility. Other users can check the “Free or Busy” status of the other permitted user in order to ask him/her for appointment or to create new events for him/her.

Events can be set up to occur once or to have recurring features. Events can be accompanied with reminder notice prior to the occurrence of the events.

The calendar activities can be synchronized with PDA or mobile phones.

4. File Manager

This module allows users to manage the files effectively in the personal folder in the Internet.

Facilities available are file storing, file listing, quick browsing, copying, editing file properties, creating and managing folders. They may create as many folders as they like. Any types of files may be uploaded into these folders and they may download it back whenever they wish.

While uploading these files, the users will be informed interactively the status of the on-going process.

Files which can be in the form of text documents, images or any type of files can be shared with other users, groups or all of the users in the organization. They will be able to download these files to their computers or copy them to their personal File Management System folder.

Besides that, each user may also allow other users that he choose to upload or fully manage certain specific folder that he has. This facility enables users to share documents effectively irrespective of the geographical location of the users and the time involved.

5. Personal Mailing Group

Every users will be able to create unlimited number of their own mailing list. They may add up as many e-mail address as they wish in each of their mailing list. Whenever somebody send e-mail to the address of this mailing list, all of the users listed in the respective mailing list will be able to receive the e-mail.

Users will also be able to search for Mailing Group available in his/her own community or in other trusted networks.

6. Personal Homepage

Users who have their account in the system are automatically provided with personal homepage, which is managed via this module. This facility is used to create and manage personal and departmental web pages. Creating web pages in the “What You See is What You Get (WYSIWYG)” format on the fly is as easy as creating any document with the favorite word processing application. There is no requirement for the user to understand HTML or other languages in order to edit and manage his personal homepage.

Users may choose from the available templates the personal homepage that they require. Web pages created using any HTML authoring tools may also be easily uploaded to the system. Users will be able to upload all form of files using the facility provided. Default corporate homepage is provided once the system is installed in the organization. Users may edit this homepage directly through the system or they may replace it with other files.

The personal homepage of the user is attached to the domain name of the organization. For example, if the domain name of the organization is organization.com and the main homepage is http://www.organization.com, the personal homepage of the user with the username of “adam” is http://organization.com/adam.

7. To Do List

This module assists the users to manage the pending jobs and tasks. The ability to setup priority code based on specific colors and to define the "due date" has made it to be a very useful module in this system to help the user monitor the status of the pending tasks.

8. Personal Journal

This module enables all users to manage their journal or tasks that they can share with specific users within the community. This module is an excellent platform for users to keep track of all their personal records for future reference. Besides that it can also be used as a tracking methods to enable other users (maybe the boss) to monitor the progress of certain projects which are updated regularly by the staffs.

All journals that are shared to the user from his own community or from other trusted networks are displayed automatically.

9. Personal Weblog (Blog)

This module enables each users to keep their special updated information such as activities or diaries which can be used for their benefit or to be shared with others in the Internet. Multiple templates have been provided in this module.

10. Announcement

This facility will enable the management of the organization or the selected officers in the organization to make announcement to the community. Announcements can be moderated by the administrator before being published. Besides that the announcements made by certain selected users or by all users can be automatically published based on the set-up configuration by the Administrator. Users can insert images, links etc in this module

11. Shoutbox (Advertisement)

This module enables members within the organization to freely provide advertisement within the community. Users can insert images, links etc in this module

12. Community Forum

This facility can be used by all members in the community to discuss on any issues. Discussions may be in the form of public forum or specific forum for certain selected users. This facility will promote efficient and up-to-date information sharing and collaboration in the organization. The ability to have a dedicated private group discussion is an added value feature in the system. Participating in public forum discussion in other trusted organizations is also possible. Members of the organization may conduct discussions on unlimited number of topics. Different users or groups may participate in the discussion of different issues. Facility to moderate the contents of the forum is also available in the system. Creating forum posting in the “What You See is What You Get (WYSIWYG)” format enables easy use of the module. The users may add up various “emoticons” in the postings as they like.

Other features available in this facility:

Able to attach and manage files in most of forum activities.

Able to create and manage unlimited number of sub-forums.

Capability of forum administrator to move the forums or sub-forums to any new locations.

Forum can be set as read-only access by the Administrator. After a forum has been set as read- only, nobody can create topic and post the message into that forum.

Available option to hide the forum by the Administrator.

Listing order for every forum can be managed smoothly.

Able to print all messages (postings) in selected topic or selected messages.

Search facility is provided in this module.

Quick e-mail compose facility for the user of the selected message. E-mail compose page will appear after clicking the username in the info column of the message.

13. Community Center

Information of all departments and their members can be found in this module. Users may access to the information available on other users personal homepage, weblog, journal and file manager.

14. News

Users in the system may obtain news posted in the system. News that is posted may become discussion topics in a discussion facility provided.

15. Info Center

This module is a complete platform to provide general information to the users within the organization. This information may be in the form of company policies, regulations, procedures, SOPs, manuals etc.

This facility enables information to be provided to all users or dedicated only to certain users as per administrator’s choice. This will enable the organization to provide important information effectively to the members and minimize dependency on providing information through hard copies.

16. Community Calendar

Schedule of activities within the organizations can be managed smoothly through this module. Selected activities of the organization may be displayed in the main web page for the information of the public.

17. Webhosting Facility

This facility will enable the organization to host unlimited number of web pages based on their specific domain names. For example, one organization with its main homepage is http://www.organization.com. This organization has registered one domain name i.e. domainname.com. The administrator will create one username for example: adam. Following that the personal homepage of adam is http://organization.com/adam. The System Administrator will use the Webhosting Manager facility that is provided to attach the URL address of domainname.com to the personal homepage of adam. The final homepage of http://www.domainname.com is the personal homepage of adam. Any changes that want to be made at the www.domainname.com can be done easily at adam's personal page.

18. WebCube Administrator

Management of Mitechsoft WebCube System is in a user-friendly fully web based interface. System Administrator will create and manage groups, virtual groups and users smoothly via the provided module. The system allows the use of multiple domain names in their emails and the System Administrator will have the ability to assign certain users to certain domain names as decided by the organization. Most of the modules in the WebCube System can be managed according to the groups and virtual groups created. This will enhance further the collaborative capability of the system.

User creations can be done individually or by batches by using the uploaded text files. System Administrator will be able to decide the hard-disk quota for each user based on the organization's policy.

Main System Administrator may appoint some of the users to manage certain modules of the system. The ability to delegate the tasks enables the System Administrator to manage the system effectively and give focus on the priority tasks.

System Administrator will be able to set filtering rules for the e-mails received by the system. Besides that the System Administrator will be able to manage the webhosting facility via the Webhosting Manager and he also may be able to see the number of users logging in to the system in real time.